Virtual Receptionist role

Davis Recruitment is a specialist agency for the placement of Permanent Support Staff to the Medical/Healthcare Sector.

Our client, a Rehabilitation Specialist based in Hospitals Brisbane Northside is seeking an off-site (WFH) Administration Assistant 15 hours per week to commence 5th January 2026. It is preferred for the incumbent to reside in North Brisbane for the occasional on-site meeting (every 3 months) with this employer and also to direct patients to the right location.

This role will commence as casual and move into a part-time position at a later date. The role will be:

Monday, Tuesday, Thursday 10am to 3pm

(ie 15 hours per week)

Commencement: around 05/01/2026

Location: Virtual with occasional face to face meeting over coffee (eg every 2-3 months)

Rate: $35–$38 per hour + Super

We are seeking an enthusiastic and tech-savvy Medical Administration Officer to join our specialist practice. This role offers the flexibility of working from home while supporting a specialist based in Everton Park, Brisbane.

• Manage appointment scheduling, diaries, and bookings

• Handle emails and electronic correspondence

• Maintain accurate, paperless patient records

• Liaise with hospitals, pathology, and imaging providers

• Assist with general administrative duties

• Support the specialist with day-to-day practice management tasks

• One year experience in a specialist medical practice is preferred but not essential

• Minimum 6 months medical administration experience required, with specialist practice experience highly preferred

• Experience using Xestro is preferred

• Strong computer literacy, including Microsoft Office (Word, Excel, Teams, Zoom, Outlook)

• Excellent written and verbal communication skills

• High level of professionalism and customer service

• Current National Police Check (or willingness to obtain)

• Australian work rights (citizen, permanent resident, or valid work visa)

• Basic knowledge of medical terminology and healthcare procedures

• Previous experience in private specialist settings

• Friendly, polished, and adaptable, with strong teamwork skills

• Excellent attention to detail and time management

• Comfortable working independently and managing competing priorities

• Professional phone manner and strong communication skills

This position suits someone who is organised, proactive, and enjoys contributing to a supportive, patient-focused healthcare team.

To apply for this role, email an application to jobs@davisrecruitment.com.au. Enquiries to Julie Davis on 0438192167.